Documents

In RAIA Contract, the document is the central entity around which all workflows revolve. A document is not merely a static file; it is a rich, dynamic object that encapsulates the contract's content, its history, and all associated metadata. A thorough understanding of the document entity is crucial for leveraging the full power of the platform.

The Document Data Model

A document in RAIA Contract is composed of several key pieces of information that are stored and managed in the user_documents table.

Field	Description
Title	The name of the document, which you can edit for organizational purposes.
Original Content	The full text content of the document as it was originally uploaded.
Redlined Content	The AI-generated version of the document, containing all the suggested revisions and tracked changes.
Segments	The document's content is broken down into a structured format (JSON) of segments. This allows the AI to process the document granularly and enables the side-by-side review interface.
Status	The current state of the document in its lifecycle (e.g., pending, processing, completed, error).
Visibility	An access control setting that determines whether the document is private (visible only to you) or shared (visible to members of the current team workspace). Shared documents are associated with a team via a team_id.

Visibility and Workspaces

Document visibility behaves differently depending on where you are in the product: your Personal Workspace vs a Team Workspace.

1) Your Personal Workspace (your own account)

• Documents default to private visibility.

• You can see all documents you’ve uploaded, regardless of whether they are private or shared.

• You can toggle a document to shared to make it visible to your team members.

• Only members of your team can see shared documents.

2) When you’re in a Team Workspace (someone else’s team)

• Documents you upload are automatically set to shared visibility.

• The document is tagged/associated with that team via the team’s team_id.

• The document belongs to you (you are the uploader) but lives in that team’s workspace.

• All team members (and the team owner) can see it.

Note: Private documents are only available in your Personal Workspace.

The Document Lifecycle

A document progresses through a distinct lifecycle within the RAIA Contract platform:

1. Upload: The lifecycle begins when you upload a contract file. The system ingests the file, parses its content, and creates a new document record.

2. Processing: You select an AI agent and initiate the review. The document's status changes to processing as it is sent to the agent for analysis.

3. Review: The AI agent returns the redlined content, and the document's status changes to completed. The document is now ready for your review in the side-by-side comparison interface.

4. Versioning: As you review and make changes, you can save new versions of the document, creating a complete history of its evolution.

5. Export: Once the review is finalized, you can export the document in your desired format (e.g., .docx or .pdf).

6. Archiving: After the contract is executed or no longer active, you can archive the document. This removes it from your main dashboard but preserves its history for future reference.

Managing Your Documents

The Documents section of the dashboard is your central repository for managing all your contracts. From this view, you can:

• View all your documents in a searchable and filterable list.

• Track the status of each document at a glance.

• Organize documents by applying custom tags.

• Perform bulk actions, such as archiving multiple documents at once.

• Access the review interface for any document with a single click.

By treating each document as a comprehensive record of the contract negotiation process, RAIA Contract provides a powerful system for not only accelerating your reviews but also for maintaining a complete and auditable history of your legal agreements.