Versions

Versions are a critical feature in RAIA Contract that provide a complete and auditable history of your document's lifecycle. A version is a snapshot of your document at a specific point in time, capturing the state of its content, segments, and redlines. This version control system is fundamental to a compliant and transparent contract management process.

The Purpose of Version Control

Effective version control serves several key purposes:

• Audit Trail: It creates an undeniable record of who changed what and when. This is crucial for compliance and for resolving any disputes that may arise during negotiation.

• Historical Reference: You can easily look back at previous versions of the document to understand how it has evolved. This can provide valuable context during a complex negotiation.

• Mistake Recovery: If you make a mistake or want to revert a set of changes, you can easily restore a previous version of the document.

• Comparison: The platform allows you to compare different versions, providing a clear overview of the changes made between any two points in the document's history.

How Versioning Works

RAIA Contract automatically creates new versions of your document at key moments in its lifecycle:

• Initial Upload: The original, uploaded document is saved as Version 1.

• AI Review Completion: When the AI agent returns its redlined suggestions, a new version is created.

• Manual Saves: As you review the document and accept or reject changes, you can manually save your progress, creating a new version.

Each version is stored in the document_versions table and includes:

• The full content of the document at that point in time (as a collection of segments).

• A version number.

• A timestamp.

• The user who created the version.

• Optional notes that you can add to describe the changes made in that version.

The Version History Interface

The Version History feature, typically found in a sidebar or tab within the document review interface, provides a complete list of all versions of your document. From this interface, you can:

• View all versions in chronological order.

• See who created each version and when.

• Read the notes associated with each version.

• Compare any two versions to see the differences between them.

• Restore a previous version, which will make that version the new current state of the document.

By providing a robust and easy-to-use version control system, RAIA Contract ensures that you never lose track of your document's history. This feature provides the safety net and auditability required for a professional and compliant contract review process. The final article in this section will cover Tags, the primary tool for organizing your documents.